How to Implement Cloud Technology in the Dental Clinic

Author: Danny Abraham
Danny Abraham

Danny Abraham

Daniel Abraham is President at cephX, a technology that is an easy to use, cloud-based system that provides Orthodontists and Dentists with accurate Cephalometric analyses and convenient image storage. He loves writing about all things medical and technology oriented. For more information, find Danny on Google+.
08.27.14 / 9:00 am

The cloud is sweeping over our world, yet for many dental practices, medical professionals are still in the cloud about how to integrate the cloud. Adding the cloud to your practice has many benefits, so it’s important you know your options.

The basics of using the cloud

If you’re completely in the dark about what cloud technology is, don’t worry. While it has an ethereal name, cloud technology is very easy to grasp. The cloud is basically a storage system for information that relies on the internet rather than hardware. You can use the cloud to store and back up data, programs, applications and more.

While in the past data was only stored on physical hard drives, you now have a way to use an outside source as your primary or secondary storage system. Now you understand the cloud, but how can you implement it in your medical practice?

Cloud computing concept with copy space(Image credit: http://www.etnahitech.com/ )

Implementing cloud storage for added protection and security of office data

A top reason many join the cloud movement is for added protection of data. While data stored on hardware can face many issues if there are technical problems or damage to the system, using the cloud as your primary or secondary storage system means your data is backed up online. In other words, if you have a hardware problem, you can still access your information online. To put it simply, it’s the difference between emailing yourself a document and storing it on a flash drive. Cloud data is stored online while data stored physically relies on the hardware on which it was saved. The cloud adheres to HIPAA standards, making it a great way to keep office data protected and patient information secure.

The cloud can reduce confusion inside and outside the office

The cloud can reduce confusion and pointless back-and-forth conversations between offices, employees and patients. If a file is stored in the cloud, if one employee edits or adds to it in one office, it is automatically saved across the server, so you are synced up and viewing the most recent version of data no matter where you are or who edited it. This leads to fewer data entry mistakes and quicker access to reliable data. No one likes to chase down information, but in the world of medical professionals, it often takes many phone calls to get the correct patient information you need. If you have a patient’s data stored in the cloud, you can be sure you are accessing the most up to date information every time. For your clients, this means quicker, more accurate answers, and for you, it means less time wasted on unnecessary communications with patients and other offices.

The cloud is an affordable way to stay up to date with the latest technology

Dental technology, like the rest of technology, continues to advance. Just as digital radiographs have replaced traditional cephalometric exams recorded by pen and paper, dental technology continues to move forward. Often, these changes can be expensive to unveil across your office, yet it’s important to stay with the latest technology so your practice doesn’t fall behind. Luckily, cloud-computing technology is a low-cost way to stay cutting-edge. Many cloud storage systems have free or very affordable options, and after implementing the cloud, there are fewer IT costs in the long run.

It’s important to note that while basic cloud software works with medical practices, it’s best to employ tools designed specifically for your medical practice to get the most benefit from features created specifically for dentists and orthodontists. Specialized software that integrates with the cloud is the best option for medical professionals of any kind. When making the choice to implement cloud technology in your office, it’s okay to start small and work up. While the cloud offers nearly unlimited processing and storage capabilities, in the beginning, test the cloud with only certain aspects of your work and get feedback from employees before unveiling it to the entire office. Introducing new technologies slowly makes it easier for everyone to adjust.

The cloud makes it possible to work from anywhere, at any time

We’re not saying you always need to be on call, but we are saying that by using the cloud for data storage, it is possible for employees with the proper credentials to access updated information anytime, from anywhere. Storing information in the cloud allows you to be there when you are needed, which results in fewer trips to the office on weekends to check a patient’s file. With the cloud, you can access the same data from home on any device with internet access. Additionally, you can use the cloud to store your schedule, meeting notes and more so you have access to your important work information no matter where you are.

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The cloud makes day-to-day life easier to manage

One of the biggest struggles in the world of medical professionals is the tediousness that a small data entry mistake or lack of proper information creates. It’s of critical importance to your patient’s health that you have the right data, but sometimes getting it can be a pain. Additionally, any office that has ever experienced hardware crashes that lead to a loss of data know how debilitating it can be for a practice. The cloud ensures there is a backup stored online as well as the ability to sync information across the office and with other offices. For you, this means the ability to minimize hassle and unnecessary tasks. The cloud also has fewer IT worries because you don’t need to add storage constantly or update your office computers every time you need more space to store information.

3

The cloud is an affordable way to stay up to date with the latest technology

Dental technology, like the rest of technology, continues to advance. Just as digital radiographs have replaced traditional cephalometric exams recorded by pen and paper, dental technology continues to move forward. Often, these changes can be expensive to unveil across your office, yet it’s important to stay with the latest technology so your practice doesn’t fall behind. Luckily, cloud-computing technology is a low-cost way to stay cutting-edge. Many cloud storage systems have free or very affordable options, and after implementing the cloud, there are fewer IT costs in the long run.

It’s important to note that while basic cloud software works with medical practices, it’s best to employ tools designed specifically for your medical practice to get the most benefit from features created specifically for dentists and orthodontists. Specialized software that integrates with the cloud is the best option for medical professionals of any kind. When making the choice to implement cloud technology in your office, it’s okay to start small and work up. While the cloud offers nearly unlimited processing and storage capabilities, in the beginning, test the cloud with only certain aspects of your work and get feedback from employees before unveiling it to the entire office. Introducing new technologies slowly makes it easier for everyone to adjust.

Danny Abraham

Danny Abraham

Daniel Abraham is President at cephX, a technology that is an easy to use, cloud-based system that provides Orthodontists and Dentists with accurate Cephalometric analyses and convenient image storage. He loves writing about all things medical and technology oriented. For more information, find Danny on Google+.

5 responses to “How to Implement Cloud Technology in the Dental Clinic”

  1. Since, the advent of the Internet, “cloud computing” has become very popular day-by-day. It is mainly used for online data storage; instantaneous file sharing across multiple users and wide geographies; and universal access to information that keeps businesses running.

  2. […] He introduced this cephalometric analysis because there was a need for a method of cephalometric analysis that is sensitive to not only the position of one’s teeth within a given bone, but also to the relationship of one’s jaw elements and cranial base structures and how they relate to one another. Since, the McNamara analysis has become one of the most important tools of clinical and research orthodontics. […]

  3. […] He introduced this cephalometric analysis because there was a need for a method of cephalometric analysis that is sensitive to not only the position of one’s teeth within a given bone, but also to the relationship of one’s jaw elements and cranial base structures and how they relate to one another. Since, the McNamara analysis has become one of the most important tools of clinical and research orthodontics. […]

  4. […] He introduced this cephalometric analysis because there was a need for a method of cephalometric analysis that is sensitive to not only the position of one’s teeth within a given bone, but also to the relationship of one’s jaw elements and cranial base structures and how they relate to one another. Since, the McNamara analysis has become one of the most important tools of clinical and research orthodontics. […]

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